The chairman (FN) welcomed everyone to Jerusalem, JA was unable to attend but informed the chairman that he wished to remain a member of the committee.
Approval of agenda and appointment of secretary
The proposed agenda was approved. CS agreed to act as minutes secretary.
Minutes of Previous Meeting
The minutes of the previous meeting held 16th March 1996 in Marslet were accepted as a true and accurate record.
At that meeting it was proposed for BP to attend the Council meeting in England as FN was unable to attend. LL wrote to FN saying that it was not intended to have substitutes at the meeting. BP therefore did not attend, but afterwards it was found that another committee chairman had been substituted.
FN has been advised that if committees rewire additional funding aver their agreed budget they can approach Council directly for extra monies.
Reports from Council/Committees
There was nothing to report from either Council or the other committees.
Map Committee and the new structure
With the likely acceptance of mountain bike orienteering (MBO) as a new discipline at Congress. this will make four separate disciplines of orienteering, namely: Foot-O, Ski-O, Trail-O and MBO. Under the new structure each of these disciplines will have their own committee(s), in addition some specialist committees such as mapping will exist to encompass all disciplines.
The map committee will need keep in close contact with the evolving MBO discipline and to respond to their needs. As a minimum. there should be a point of contact with the MBO committee, it may be that a working group will need to be established.
Working groups for each of the orienteering disciplines can be established as and when the need arises.
Edmond Széchényi, international controller of WOC `97 recommends that the short distance and relay maps be at a scale of 1:10000 (with enlarged symbols), the classic map being at a scale of 1:15000. The map committee accepts this recommendation.
Felix Moser, controller; for JWOC `96, reported the problems with map production (printed at a scale of 1:10000 with 1:15000 symbol sizes). These problems will continue to be encountered at other competitions until organisers have to specify map details at time of appointment. Need to get TC to request map / printing details at the time of application.
Reports from members of Map Committee
Great Britain - The schedule for map production for WOC'99 has slipped, some areas have still not been finalised with the landowners and/or controller, photogrammetry of some areas under way but as yet no contracts for survey / cartography have been signed.
Tenders received for mapping contract for WC88 maps, contract to be awarded in the next month with fieldwork commencing in the Autumn.
The BOF Map Group are preparing a new publication on producing school orienteering maps.
Sweden - Maps enlarged to 1:10000 can now be used in all competitions except for elite classes in classic competition.
The restructuring of SOFT has meant the disbanding of all speeialist committees including the map committee and the work being taken over by SOFT employees. Bertil Lundqvist will be responsible for mapping within SOFT.
Poland - Financial assistance Is available for juniors and so many maps have been made of schools and woodlands adjacent to schools. Current rappers are fully utilised, so courses are being planned to encourage more orienteers to make maps.
Denmark - Aarhus is the venue for VWOC99, FN is responsible for the map production.
A mapping course organised and financed by the DOF was held recently in the Netherlands, there were about 15 Dutch participants.
Mapping Home Page
The MCStG discussed this item in the presence of the High Tech Group who had established the IOF web pages on the Internet. BP had created web pages known as the MC Official Information Centre (MCOIC) located on his local server. It was agreed that there was no need to have all official IOF pages located on the same server, but there was a need to provide links between the various pages and that all pages should be similar in appearance. All mapping related material would be contained within the MCOIC including the ISOM publication. It is planned to have a discussion forum section within MCOIC. Although BP will have editorial control over what is published, opinions expressed in the forum may not necessarily be the views of the MCStG and a statement highlighting this needs to be included.
The MCStG currently lacks funds within its present budget for holding more courses, though additional funding may be available if Council approached directly. Need to be more proactive rather than reactive, possible venues for future courses are Spain (including Portugal or France) and the Ukraine in the Spring of 1997. FN to ask JA to co-ordinate future arrangements for courses.
Map Committee Working Groups
Map Instructors Kit - Text nearly complete, AD to review section on GPS, section on pen & ink drawing to be abbreviated. Suggested that all files are written in PDF format. FN has offered to produce the CD-ROM's.
Symbol Group - Revision of ISOM: No work has currently been done on
this though need to establish timetable for the 2000 revision of ISOM (see Annex
A). Hans Steinegger would like to have a meeting regarding ISOM during Congress
(see Annex B).
Technical Development Group - BP recommended that this working group be disbanded as reporting of developments. can now be conducted through the Map Committee Official Information Centre.
Orienteering World is the main medium used for communicating with orienteers in general. Clive Allen would like to include an article in the next issue. BP to write an article on runnability but would like other members of the committee to review it before it is published as it could be interpreted as the official view of the MCStG. Future articles on mapping could include GPS (Koradhus are to write an article shortly) and Printing (including the latest technological developments).
Most of the current budget has already been spent on travel for the mapping course held in South Africa and on the reprinting of ISOM. The remalnder of the budget is to be set aside for the Instructors kit.
It was noted that the IOF 1996-1998 budget working paper had allocated SEK43,000 per year for MCStG activities.
Any other business
map Instructors Conference 1997 - It was suggested that a pre conference field clinic could be held with demonstrations of new mapping techniques such as GPS.
Flemming Nörgaard to stand down - The other members of the MCSta would like to thank Flemming for chairing the committee for the last two years (his second stint as chairman) and for his contribution to mapping over the last 18 years as a committee member.
A date and venue for the next meeting has been provisionally fixed for the 1st March 1997 in Germany.
The following summary concerns such items discussed having a general interest. Items of internal or confidential nature are left out. The order is without priority.
The role of the MC in the new IOF committee structure
Council has not yet finally decided upon the future structure of the operative committees within IOF. The opinion of the MC is that this committee should be a "cross-disciplin" committee, i.e. be responsible for mapping related questions for all disciplins (foot-O, ski-O, MB-O and trail-O). The meeting confirmed the MC:s view concerning the role and staffing of the committee, expressed at the last MC meeting (see minutes 1-96). Council will decide finally in this matter during fall-96. Until then the "old" MC structure is still operative, meaning that Flemming Norgaard remains as acting chairman.
IOF MC Information Center on the Internet
Bjorn Persson reported that this forum now is established, and formally announced on the Internet. MC decided to contact the High-Tech Group of IOF to link the MC Info Center to the IOF Home Page under Committees. This will serve as the path to information concerning not only the work within the IOF MC, but also to gather news and updates from the international O-mapping world. The Info Center is located on a server in Sweden (Ljusdal) and will be maintained by Bjorn Persson. The direct path is http://www.ljusdal.se/~f0003/iof/iof.htm .
Two clinics is in the planning process. One will take place in Portugal/Spain and one in Ukrain. There is also a possibility that an "open clinic" can be arranged in conjunction with the ICOM-97 (International Conference on O-Mapping) in Grimstad, Norway (at the WOC-97).
Map Committee Working Groups
The MC decided to make some changes to its WG:s.
- Instructors Kit, responsible Chris Shaw
The work is ongoing, now in its final editorial face. Scanning and image processing will be the next step. The production will be presented on CD-ROM media.
- The Symbol Revision Group changes to ISOM/2000 WG, responsible vacant
The mission is revised. The group is restructured and will from now on be named the ISOM/2000 Working Group. The task is to present a revised ISOM for approval in year 2000. A preliminar time schedule has been layed out, ensuring a proper democratic process. There is plenty of time for each IOF member federation to put forward its ideas and suggestions. The kick-off will be a letter sent to all federations in September-96, introducing the process. The staffing of the ISOM/2000 WG will be final during fall-96. The project body will be a working group chaired by a member of the IOF MC (the project manager), and an expert reference group, ensuring all aspects of cartography and map-making is covered.
- HighTech Group converts to MC Information Center, responsible Bjorn Persson
The mission is fulfilled by the establishment of the Info Center and the group is replaced by an assignment to BP to maintain the MC Info Center.
Publishing in Orienteering World
The MC is preparing articles on mapping related issues for O-World. Andreas Dresen will cover the role of and state-of-the-art within GPS for O-mapping, and Bjorn Persson will prepare an article on trends of the use of the green color for runability on O-maps.