GUIDELINES FOR WRITTEN PAPERS 
(this file was corrected on March 19, see the Papers and poster section for the extended deadlines)
 
Please read carefully these guidelines for authors participating in the Joint Seminar in Orléans, France. This includes the layout and the manner for submitting written papers. 
 
1) Manuscript Requirements: 
 
The author is responsible for forwarding an original manuscript in any MS Word for Windows format (.doc or .rtf). The paper must be written in English. As a guide, the paper should be no more than 10 pages in length including images, tables and figures, and not exceed 3 MB in size (the biography of authors is not counted and can be sent apart to be included at the end of the proceedings). 

2) Papers may be sent by:  

Preferably by e-mail to any (or both) of the following addresses: 
zetor@ludens.elte.hu
jesus@ludens.elte.hu
with the manuscript of the paper attached in MS Word for Windows format (.doc or .rtf).
If your paper file is larger than 3 MB in size, please contact us for recommendation.
 
3) Closing date for sending the papers: 
 
Authors will have to submit the definitive text of the paper for the Symposium by 18 April 2011 latest.
The deadline in the previous file was false and has made confusion. Sorry for any inconvenience.

4) Structure of papers: 
 
The paper should have the following structure: 
 
	1. Title of the paper. 
	2. Author(s) and affiliation(s), see the model file. 
	3. Abstract (max. 150 words). 
	4. Text. 
	5. References. 
	6. A biography of the author(s) (max. 200 words) on the last page(s). 
 
Note: Remember that the Proceedings will be prepared directly from your own material and manuscript. Please make sure your final manuscript is accurate, clear, complete, grammatically correct and without spelling or typographical errors. We cannot accept responsibility for errors or omissions in the published paper. It is the author’s responsibility to proof-read the final paper before submission. The instructions for the format and layout are detailed below: 
 
IMPORTANT: Authors can find a pre-designed Word file containing all the needed formats annexed to this document.

5) Layout: 
 
5.1) Medium: MS Word for Windows File (.doc or .rtf). 
 
5.2) Page size: A4 
 
5.3) Margins:  
 
Left ………..……. 20 mm ………. 0,8 inches. 
Right ………..…... 20 mm ………. 0,8 inches. 
Top ………….….. 25 mm ………. 1,0 inches. 
Bottom ………..… 25 mm ………. 1,0 inches. 
 
5.4) Number of pages: 10 pages maximum. Unnumbered. 
 
5.5) Footer: no footer.

5.6) Title of the paper:  
 
Times New Roman 16pt. Bold. Capital letters. Centred. Not underlined. Followed by a two-line spacing, size 12pt. 
 
5.7) Authors and Co-authors, affiliations, contact people and e-mail:  
 
Author and co-authors 
12pt. Times New Roman centred, bold. Author and all co-authors’ names in one line separated by a comma.  
 
Authors’ affiliation  
10pt. Times New Roman centred. Give each author’s affiliation on separate lines – no spacing between the lines – followed by two line spacing. Use only one line for the affiliation (just the name of the institute and an e-mail address), you will have more space for all the details in the separated biography section.

See the sample file in the case of 2 or more authors.
 
5.8) Abstract: 
 
The text of the abstract will be 150 words maximum. Times New Roman 10pt, Normal Italic. Upper and lower case letters. Left and right justified. Single line spacing. Single column format. Two lines spacing at the end of the text, 10pt, to proceed with the paper. 
 
5.9) Paper:
 
The main body of the paper in Times New Roman 10pt, Normal. Upper and lower case letters. Left and right justified. Single line spacing text, with single line spacing between paragraphs, 10pt. 
Single column format. 

6) LAYOUT OF THE CONTENT OF THE PAPER: 
 
6.1) Headings: 
 
Major headings or section headings are to be left aligned, not underlined, in capital letters, bold and 11pt. After the main heading and before the text (1) space 11 pt. 
  
6.2) Subheadings: 
 
Subheadings are to be left aligned, not underlined, in bold, upper and lower case letters, 11pt. After the subheading and before the text (1) space 11 pt. 
 
6.3) Sub subheadings:  
 
Sub subheadings are to be in bold italic, upper and lower case letters, in 11pt. After the sub subheading and before the text (1) space 11 pt.  
 
6.4) Illustrations (photographs, figures and tables): 
You can include all the illustrations as a part of the Word document, but you may send the “sensitive” illustrations in separate file(s) too.
Hopefully, it will be possible to print colour illustrations in the proceedings. 

	- Placement: Figures must be placed in the appropriate location in the document, as close as practicable to the reference of the figure in the text. While figures and tables are usually aligned horizontally on the page, large figures and tables sometimes need to be turned on their sides. If you must turn a figure or table sideways, please be sure that the top is always on the left-hand side of the page. 
	- Captions: All captions should be typed in upper and lower case letters, centred directly beneath the illustration. Neither bold nor underlined. Use single spacing if they use more than one line. All captions are to be preceded by a reference number, e.g. Figure 1. Panoramic view of Orléans 

Figure 1. Panoramic view of Orleans 
 
	- Line Drawings: Line drawings must be placed in the appropriate location in the document as images. Make lines wide enough and lettering large enough to remain legible after any reduction in size. Do not use any low contrast photocopying process, because the figures will reproduce poorly after scanning and including them in the document. 

Figure 2. Line drawing 
 
	- Photographs: Images must be placed in appropriate positions in the paper. You may send them separately if their quality is better preserved (preferred formats: EPS, TIFF, BMP). The resolution should be high enough to allow hard copy reproduction of the paper (300 dpi) in good quality.

	- Tables: Tables should be placed directly in the text. 

6.5) Equations, Symbols and Units: 
 
	- Equations: Equations should be numbered consecutively throughout the paper. The equation number is enclosed in parentheses and placed flush right. Leave two blank lines before and after equations.  
	- Symbols and Units: Use the SI (Systeme Internationale) Units and Symbols. Unusual characters or symbols should be explained in a list of nomenclature. 

7) References: 
 
References should be written following the Harvard Reference System (http://libweb.anglia.ac.uk/referencing/harvard.htm)
Font should be Times New Roman 9pt, Normal. Upper and lower case letters. Left and right justified. Single line spacing. Single column format.

8) Biography:

The text of the biography will be 200 words maximum. Times New Roman 10 pt. Upper and lower case letters. Left and right justified. Single line spacing. Single column format. The author(s) can include a small photo, preferably in colour (200*200 dpi or more).
Please use the simple table structure for your photo, detailed affiliation and the biography.

9) Copyright: 
 
Paper submitted for the Symposium should be original contributions and should not be under consideration for any other publication. Authors submitting papers warrant that the work is not an infringement of any existing copyright and will indemnify the Symposium organisers against any break of such warranty. For ease of dissemination and to ensure proper policing of use, papers become the legal copyright of the International Cartographic Association, unless otherwise specifically agreed. If your paper has some kind of text, illustration or image with copyright, please include a declaration of the corresponding copyright. The author is responsible for the obtaining the necessary permission of copyright. 

Postal and e-mail address for authors to send their papers or other contact: 
 
László Zentai, e-mail: laszlo.zentai@elte.hu 	Jesús Reyes, e-mail: jesus@ludens.elte.hu 	
Eötvös Loránd University
Department of Cartography and Geoinformatics
Pázmány Péter sétány 1/a.
Budapest 1117 HUNGARY
Tel.: + 36 1 372 2975
Fax: + 36 1 372 2951