Programm “Culture 2000" by the European Union
Project “Multimedial History of Hungary and Finland on CD-ROM”

Note

Meeting of Dr. Holger Fischer with Ms Neve, budget-section of the University of Hamburg, held on the 20th of april 2001 about budgetoriented problems.

During the meeting, numerous budgetoriented problems were discussed, which could result, now or later, from the project's organisation and concept in practical terms, as well as the contract's regulations.

1. Settlement of accounts: The project's financial transaction, as well as the final account will be carried out by the University of Hamburg.
   
2. Overhead-Expenses: The University of Hamburg retains 2% of the EU-Contribution, which equals 3.000 €. On the final account, the University may add to the total expenses (without taking into account category 2, Overhead- and indirect Expenses) an amount of up to 7%, for indirect expenses. Nevertheless, this is merely a virtual matter and does not lead to direct charges of compensation by the University of Hamburg, regarding this project.
   
3. Regrouping of funds: The contract does not include any instructions about the regrouping of funds from one category to another. Normally in other EU-Projects a regrouping of up to 20% is allowed.
   
4. Purchase of equipment: No funds are assigned for purchase of equipment (PC, peripheral implements). However, the possibilty is not excluded, should necessity arise.
   
5. Employees in Germany (work-contracts, student assistants): In Germany, no work-contracts may be given to persons employed by the university. Appearant self-employment will be judged case by case.
   
6. Employees beyond Germany: Relations of Employment in Finland, France and Hunagary are directed by national regulations. Accounts and regular employment registries are to be sent to the University of Hamburg, so that corresponding financial values can be transferred.
   
7. Subcontracts: Subcontracts to other institutions, that do not participate directly in this project, must not be principly given; only in exceptional cases and even then only by written permission of the EU-Commission in Brussels. This regulation is not valid on subcontracts to persons; in these cases, relations of employment are substantiated.
   
8. Travel expenses: The compensation of expenses (Travel expenses, Hotels, daily allowances) for participation at meetings is regulated by the “Travelling expense act”, valid for Hamburg. This means, that each participant, with the exception of those living at the location of the meeting, recieves a certain amount of daily allowance, from which each participant pays his own food. Therefore, resident participants have to pay their dinner-bills by themselves. Other expenses, like entrance-fees, trips, common dinners, coffee, drinks, etc. are not to be paid from project-resources, but from other sources of the hosting institution.
   

Signed. Holger Fischer